APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 080718 Board Meeting Minutes.pdf
Attachment: 080718 Policy Review Work Session Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board August 21, 2018 (Regular).pdf
Attachment: Board August 21, 2018 (Addendum 1).pdf

AGREEMENTS/CONTRACTS

8. APPROVAL OF AGREEMENT FOR MEAL SERVICE BETWEEN SARASOTA SCHOOL FOR INNOVATIVE STUDIES -ELEMENTARY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The Sarasota County Schools Food and Nutrition Services will make breakfast and lunch meals available to the students enrolled at Sarasota School for Innovative Studies for the 2018-19 school year.

Recommendation
That the School Board of Sarasota County, FL approve the agreement for meal service as presented.

Attachment: SSIS elementary 18-19.pdf

9. APPROVAL OF AGREEMENT FOR MEAL SERVICE BETWEEN SARASOTA SCHOOL FOR INNOVATIVE STUDIES -MIDDLE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The Sarasota County Schools Food and Nutrition Services will make breakfast and lunch available to the students enrolled at Sarasota School for Innovative Studies-Middle for the 2018-19 school year.

Recommendation
That the School Board of Sarasota County, FL approve the agreement for meal service as presented.

Attachment: SSIS Middle 18-19.pdf

10. APPROVAL OF AGREEMENT BETWEEN COMMUNITY REHAB ASSOCIATES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICES

Description
Physical, occupational and speech therapy are related services required by both Federal and State law for students with disabilities. Contracts with agencies, such as Community Rehab Associates, Inc., assist in providing these necessary services when direct hire staff are not available.

Recommendation
That the agreement between Community Rehab Associates, Inc. and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Comm Rehab 2018-19.pdf

11. APPROVAL OF THE AGREEMENT BETWEEN THE BOYS & GIRLS CLUB OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This agreement provides training and opportunities for Sarasota County high school students to develop leadership skills.

Recommendation
That the agreement between the Boys & Girls Club of Sarasota and the School Board of Sarasota County, FL be approved.

Attachment: BGCSC STAR-School Board Agreement 2018-2019.docx.pdf

12. APPROVAL OF THE SARASOTA AGAINST VIOLENCE (SAVE) GRANT PROPOSAL TO CAROLYN MASON FOR GRANT PROJECT MANAGER

Description
Approval of the contract for a Project Grant Manager not to exceed $57,000.00 for the Sarasota Against ViolencE (SAVE) Grant.

Recommendation
That the Sarasota Against ViolancE (SAVE) Grant Project Manager proposal be approved.

Attachment: cm.pdf
Attachment: Carolyn.pdf

GRANTS

13. APPROVAL OF THE STRATEGY MOVERS GRANT PROPOSAL TO THE NATIONAL ENDOWMENT FOR THE ARTS FOR ELEMENTARY SCHOOLS

Description
COMPETITIVE: Grant funds of $60,000 will provide monthly training and support to elementary teachers from professional teaching artists and the district's Arts Integration Specialist focused on integrating drama, dance/movement and visual art with core content as daily practice.

Recommendation
That the Strategy Movers grant proposal be approved.

Attachment: NEA - Strategy Movers.pdf

MATERIALS MANAGEMENT

14. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of property (cost center heads)have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion Report 8.21.18.pdf

15. APPROVAL TO AWARD BID #19-0170 FOR ASPHALT SURFACES - REPAIRS AND MAINTENANCE

Description
Bids to provide 'Asphalt Surfaces - Repairs and Maintenance' were received from four vendors on July 11, 2018. The bid of Anderson Asphalt & Concrete Services, LLC was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bid of Anderson Asphalt & Concrete Services, LLC, to provide 'Asphalt Surfaces - Repair and Maintenance' in amount not to exceed $200,000.00, be approved as presented.

Attachment: AsphaltSurfacesRepair#19-0170 REC.pdf

16. APPROVAL TO AWARD RFP #19-0250 FOR GROUP LIFE AND/OR LONG TERM DISABILITY INSURANCE

Description
Request for Proposals to provide 'Group Life and/or Long Term Disability Insurance' were received from eight proposers on May 20, 2018. The proposal of Hartford Life and Accident Insurance Company was the best value proposal meeting the advertised specifications for Life Insurance. The proposal of Metropolitan Life Insurance Company (MetLife) was the best value proposal meeting the advertised specifications for Long Term Disability Insurance. These proposals are for a three-year period. The funds for these purchases are contained in the budget allocated to Risk Management Department. Effective 2019 the rates for the Board-provided basic life insurance for active employees will be developed exclusively on the claim experience and demographics of the group. (Today the life insurance rates for active and retired employees are based on the combined experiences of these two populations.) This new practice is consistent with the approach taken by the majority of other school districts and large employers. The life insurance rate is a 7% decrease from the expiring rate; and the long-term disability insurance rate is a 6% decrease from the expiring rate.

Recommendation
That the proposal of Hartford Life and Accident Insurance Company for Life Insurance and of Metropolitan Life Insurance Company (MetLife) for Long Term Disability Insurance be approved as presented.

Attachment: LifeandLongTermDisabilityInsurance190250-REC.pdf

17. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through the original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows this process subject to the provisions of law. The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presents the best value and/or is in the best interest of the School Board. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggyback 8.21.18.pdf

FACILITIES

18. APPROVAL OF THE SARASOTA COUNTY SCHOOLS 2017-2018 HEALTH, SAFETY AND FIRE INSPECTIONS

Description
Sarasota County Fire Department, Venice Fire Department, City of North Port Fire Rescue District and Englewood Area Fire Control District in conjunction with our Health Safety Specialist conduct health, safety and fire inspections at Sarasota County school locations throughout the district to be sure that codes are being met. This report details the inspections at each site. A complete set of reports, by site, is available in the Facilities office upon request.

Recommendation
That the report for the 2017-2018 School Health, Safety and Fire Inspections of the Sarasota County Schools, be approved, by the School Board of Sarasota County, Florida, as presented.

Attachment: 17.18 State Report.pdf
Attachment: Campus Master.pdf

19. APPROVAL OF THE DELETION OF THE SECURITY BUILDING #50 AT NORTH PORT HIGH SCHOOL

Description
The specified one-story building is deemed to no longer be economical to maintain or renovate. Funds for this demolition is available in the capital project(s) account.

Recommendation
That the deletion of the security building #50 at North Port High School from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: 082118_DemoMemo.pdf

CONSTRUCTION

20. PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PRE-CONSTRUCTION SERVICES CONTRACT FOR BRENTWOOD ELEMENTARY SCHOOL CAFETERIA REPLACEMENT AND HVAC RENOVATION PROJECT

Description
All work has been completed. The final project costs have been internally audited and enclosed in Final Contractor's Application and Certificate for Payment No. Six (6). The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21704636-06-FINAL.pdf

21. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of (-$58,971.00) in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-AUG21_COs.pdf

22. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH PORT HIGH SCHOOL PORTABLE RELOCATION 2017 CONTRACT.

Description
That the North Port High School Portable Relocation 2017 Construction Services' project be accepted as complete and the final payment to contractors be approved as presented.

Recommendation
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein and Final Pay Application #4 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Attachment: 21803570-04-FINAL.pdf